Executive Assistant

Our Team:

Vista is a global e-commerce brand empowering more than 16 million micro business owners to professionally promote their business with quality printed and digital marketing products at an affordable price. Our world-class online design studio allows customers to easily customize their products including business cards, marketing materials, signage, promotional products, apparel, Vistaprint websites, digital marketing, cards and stationery at www.vistaprint.com. We support 25 localized Vistaprint websites serving various global markets and have thousands of employees in offices worldwide.

This empowering dynamic position will help to manage the schedules of our five Vice Presidents in Vista Engineering across multiple time zones and requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

What You Will Do:

• Maintain and proactively manage the calendars of five Vice Presidents in Vista Engineering, ensuring scheduling, rescheduling, and confirmation of meetings are handled with foresight and precision.
• Arrange comprehensive travel itineraries, including international and multi-city trips, with all travel details being meticulously planned and communicated.
• Conduct detailed and proactive management of expense reports, ensuring accuracy and timely submission.
• Help to plan and execute multi-day, multi-person offsites and events, both large and small. This involves coordinating virtual and in-person sessions, organizing rooms, managing audiovisual needs, organizing catering, tracking attendance, and distributing materials.
• Understanding the Vista Engineering Leadership Team's agenda to make informed decisions and recommendations.
• Analyze calendar patterns and suggest measures to enhance productivity, such as creating or deleting recurring meetings to protect the Vice Presidents.
• Stay attuned to the organization's pulse, anticipate challenges in stakeholder collaboration, and proactively develop solutions to address these issues.
• Assist with ad hoc operational projects and organizational updates and provide support for special projects and events as needed.

Your Qualifications:

At Vista, we are striving to hire individuals that add new ideas and perspectives to our teams and enhance our culture. No matter your background or work experience, we strongly encourage you to apply—even if you feel that you don’t meet the exact requirements or have the same qualifications. You might be a great candidate for this or other opportunities.

• Minimum 8 years of experience as an Executive Assistant in a dynamic environment, with experience supporting senior executives across multiple time zones.
• Incredibly organized with outstanding attention to detail, able to multitask and manage parallel matters efficiently.
• Strong fluency in English language, both spoken and written
• High proficiency in Google Suite and other organizational tools.
• Honest, trustworthy, and dependable, with the ability to safeguard sensitive information.
• Maintains a positive and open-minded approach with excellent service orientation.
• Anticipates the needs of the executive team and protects their time by prioritizing inquiries and requests while troubleshooting conflicts.
• Experience coordinating off-sites and team gatherings of varying sizes, locations, and complexities.

Nice to Have:

• Experience preparing presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Why You'll Love Working Here:

There is a lot to love about working at Vista. We are an award winning Remote-First company. We’re an inclusive community. We’re growing (which means you can too). And to help orient us all in the same direction, we have our Vista Behaviors which exemplify the behavioral attributes that make us a culturally strong and high-performing team.

About Us:

Vista is the design and marketing partner to millions of small businesses around the world. For over 20 years we’ve been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. VistaCreate, 99designs by Vista and VistaPrint, all under the parent brand Vista, represent a full-service design, digital and print solution, elevating small businesses’ presence in physical and digital spaces and powering them to achieve success. Vista is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Commitment to Diversity, Equity, & Inclusion:

Vista exists to help our customers live their dreams. Each dream is unique – and the Vista team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea.

Equal Opportunity Employer:

Vista, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.