Shared Services, AP Coordinator

Accounts Payable Coordinator

We are looking for a dynamic team player who is eager to learn the ins and outs of the Accounts Payable function and help the team drive excellence in the service provided.

This role focuses on processing invoices, managing payments, ensuring compliance with financial policies and tax regulations, and maintaining accurate documentation. You will also support vendor and employee expense inquiries, assist with month-end close activities, and contribute to process improvements.

What You Will Do:

• Receive and evaluate invoices for processing.
• Sort, review, match, and process invoices due for payment while observing AP KPIs and SLAs.
• Ensure completeness and correctness of invoice details and compliance with tax laws of various jurisdictions (e.g. VAT, GST etc.)
• Process invoices in an integrated ERP system following internal policies and procedures, including SOX compliance.
• Maintain an online filing system for all Accounts Payable-related documents.
• Respond to vendor inquiries and communicate with vendors and internal collaborators to ensure any discrepancies are resolved and invoices are paid within the agreed payment terms.
• Review and process employee reimbursement expenses.
• Assist in month-end close and account reconciliation activities.
• Participate in Systems and Process Improvement and Change Management Projects as required.
• Support Accounts Payable Operational initiatives
• Maintain up to date Standard Operating Procedures and other process documents.
• Prepare Accounts Payable information for internal use and external auditors as requested.
• Perform ad-hoc duties or reporting as required.

Your Qualifications:

At Vista, we value the experiences that individual team members add to our culture. Please don't hesitate to apply even if you don't meet the exact qualifications, we look forward to learning more about you

• Graduate in Accounting or Finance (Bachelor’s Degree or any equivalent)
• Preferably at least 1-year experience in Accounts Payable function
• Ability to maintain high level of accuracy in preparing and entering financial information
• Ability to work under pressure and plan / prioritize workload
• Intermediate/high level of English (spoken and written)
• Experience with SAP or other major ERP system is a plus
• Ability to work shift hours / working hours adapted to other time zones

Benefits Includes

• HMO Coverage 
• Life Insurance
• Service Incentive leaves
• Medicine reimbursement

Workplace requirements:

• Existing Internet Service provider with 10Mpbs internet speed (Not shared)
• Personal home space conducive for working conditions.

Why You'll Love Working Here:

Being at Vista means that you don’t see work as just a building, a desk or a manufacturing floor. You see it as a chance to take a step forward in your career journey – and your life. We strive to give you everything you need to learn, grow, and succeed. Through innovation, collaboration, and perpetual exposure to what’s next, we’re always pushing boundaries and broadening our horizons. We embrace the chance to operate outside of our comfort zone to discover what we’re capable of. Some might call that a challenge; we just call it another great day at work.
 

Vista has received numerous recognitions including a perfect score of 100 on the Human Rights Campaign Foundation’s 2021 Corporate Equality Index (CEI) naming us a Best Places to Work for LGBTQ Equality. We also earned a place as one of the best remote-first workplaces in the U.S. and on the Boston Best Places to Work list from Built In. In addition, Vista’s CEO, Robert Keane, was recently honored with Comparably’s Best CEOs award, listing him among the top CEOs according to employees. Vista offers numerous support systems including Employee Resource Groups like Pride, Mosaic, and Women in Technology, and special interests communities to foster awareness, respect, and inclusion within the workplace.

About Us:

As an e-commerce powerhouse, Vista creates customer value (and delight) through accessible, cutting-edge technology. We are the marketing partner to millions of small businesses around the world. For more than 20 years, we have helped small businesses look and feel credible through high-quality marketing products and solutions that include signage, logo apparel, promotional products, face masks, flyers, postcards, business cards, websites and digital marketing. With Vista, small businesses are able to create and customize their marketing with easy-to-use digital tools and design-templates, or by receiving expert graphic design support. In 2020, Vista acquired 99designs to expand its design offering via a worldwide community of more than 150,000 talented designers to make it easy for designers and clients to work together to create designs they love. Vista is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Equal Opportunity Employer:

Vista, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.