Procurement Specialist

Procurement Specialist

Reports to: Senior Supply Chain Manager

Location: Vista ANZS Manufacturing - Deer Park site (on-site role)

Vista Mission: To become the marketing and design partner for small business.

Our Manufacturing teams develop prototypes and make sure our products reach world-class quality. Whether your interest lies in mechanics or electronics, our production floors showcase modern manufacturing technology. In this environment, teamwork and varied perspectives enable us to solve stimulating problems. Being part of our manufacturing teams offers a valuable chance to elevate your career.

Job Purpose:

The Procurement Specialist manages procurement activities within the region, oversees supplier relationships, and handles purchasing processes to ensure supply continuity, commercial value, and smooth operations across the ANZS Manufacturing business.

This position requires developing and managing sourcing efforts, monitoring supplier performance, assisting with inventory planning, maintaining procurement master data in SAP, and offering procurement analysis and reporting to inform business choices.

By partnering with internal participants and suppliers, this role supports better Total Cost of Ownership (TCO), supplier performance, inventory availability, and ongoing improvements in the Procurement area.

The Role and Responsibilities:

• Continuously improve TCO and performance to achieve Vista targets.
• Plan annual tenders, improvement projects, and negotiations calendar aligned with category and BUs' priority list.
• Find opportunities and prepare RFIs/RFQs.
• Suggest and complete sourcing strategy.
• Implement price negotiations in multiple formats.
• Co-lead supplier award decisions and follow up supplier transitions.
• Support the development and rollout of the category strategy and attainment of annual budgets.
• Co-develop Category Procurement Strategy, including scoping, industry analysis, business requirements, risk assessment, collaborator mapping, and category plan.
• Supplier management: Manage the commercial relationship with designated suppliers, develop new ones, and manage and solve supplier issues when necessary.
• Identify new potential suppliers and review supplier performance periodically.
• Coordinate supplier work for quality issue resolution and ensure NDAs, contracts, and Terms & Conditions are signed and up to date.
• Support business teams in introducing new products and suggest alternatives.
• Monitor and understand industry trends and change materials and suppliers to achieve Sustainability Targets.
• Monitor supplier risks and take action to mitigate them.
• Maintain SAP for all procurement SKUs and follow category market intelligence.
• Co-develop annual budget and be a trusted "go-to person" for all BU procurement needs within the category.
• Coordinate purchasing processes within SAP, ensuring purchase orders are raised accurately and align with delegation of authority requirements.
• Monitor inventory settings, including safety stock, reorder points and minimum/maximum stock levels, and recommend changes to support production requirements and inventory availability.
• Monitor inventory performance, including stock turns, service levels and ageing inventory, and work with collaborators to reduce slow-moving and obsolete stock.
• Develop procurement reporting and examine spend, demand, and lead-time data to aid procurement decisions and promote continuous improvement.
• Support adherence to procurement policies, contractual obligations, and relevant legislative requirements, including Modern Slavery reporting requirements where applicable.
• Engage with suppliers and distributors, including travel to supplier or customer sites as required, to support ethical sourcing, due diligence and compliance with Vista requirements.

Key Skills and Experience for the role:

• Bachelor's degree or equivalent experience in Business, Supply Chain Management, Finance, or a related field.
• Minimum 5 years' experience in regional procurement within a manufacturing or similarly complex operational environment.
• Experience working with SAP, including maintaining procurement master data and familiarity with MRP/IBP.
• Experience working across multiple business units and managing competing priorities.
• Strong collaborator management and relationship-building skills.
• Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Strong analytical skills, encompassing procurement evaluation, spend examination, and Total Cost of Ownership (TCO) modelling.
• Demonstrated ability to independently manage procurement activities, analyse information, apply professional judgement and recommend practical commercial solutions.
• Experience assisting supplier performance, procurement reporting, and inventory planning to reach operational and commercial results.

Key Attributes and Additional Requirements:

• Applies specialist procurement knowledge to resolve moderately complex business issues and support informed decision making.
• Excellent organisational and problem-solving skills.
• Builds effective working relationships across internal and external collaborators.
• Live and breathe Vista Values and Behaviours.
• Communicates clearly and effectively, adapting communication to different collaborator groups.
• Experience implementing Lean principles or continuous improvement methodologies.
• Demonstrates initiative, accountability and a strong focus on delivering results.
• Exercises sound judgement, manages competing priorities and works independently while collaborating effectively across the business.

OHS Responsibilities:

• Adhere to all OHS policies and procedures.
• Take reasonable care of themselves and others who may be affected by their actions.
• Report all hazards, accidents and incidents immediately to respective leaders and Safety Specialists.
• Ensure that personal protective clothing and equipment is worn and used to perform the job safely.

Vista Behaviours:

The Vista Behaviours offer a common language and shared understanding of how all team members should carry themselves. They represent the behaviours we value most as an organization. These behaviours act as universal principles for evaluating decisions and debate. They clarify the culture needed to perform and succeed at every organizational level.

Our Team:

Our dynamic team is dedicated to excellence, constantly seeking innovative solutions and fostering a collaborative environment. Together, we tackle challenges head-on and celebrate our successes.

What You Will Do:

• Develop and implement sourcing strategies.
• Manage supplier relationships and performance.
• Collaborate with business units to address procurement needs.
• Maintain procurement data in SAP.
• Deliver procurement analysis and reporting.
• Ensure adherence to procurement policies and applicable laws.
• Monitor and improve inventory performance.
• Engage in continuous improvement initiatives.

Your Qualifications:

At VistaPrint, we seek individuals who contribute fresh ideas and enhance our culture. Regardless of your background or experience, we encourage you to apply. Even if you don’t meet all the listed qualifications, you might be a great candidate for this or other positions.

• Possession of a Bachelor's degree or equivalent practical experience in a related area.
• 5+ years of regional procurement experience.
• Proficiency in SAP and Microsoft Office.
• Strong analytical skills and the ability to manage collaborators effectively.

Nice to Have:

• Credentials in procurement or supply chain management.
• Experience applying Lean principles or continuous improvement approaches.
• Advanced Excel skills.

Why You'll Love Working Here:

There is a lot to love about working at VistaPrint. We are an award winning Remote-First company. We’re an inclusive community. We’re growing (which means you can too). And to help orient us all in the same direction, we have our Vista Behaviors which exemplify the behavioral attributes that make us a culturally strong and high-performing team.

About Us:

VistaPrint is the design and marketing partner to millions of small businesses around the world. For over 20 years we’ve been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. Together, VistaCreate, 99designs by Vista and VistaPrint represent a full-service design, digital and print solution, elevating small businesses’ presence in physical and digital spaces and powering them to achieve success. VistaPrint is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Commitment to Diversity, Equity, & Inclusion:

VistaPrint exists to help our customers live their dreams. Each dream is unique – and the VistaPrint team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea.

Equal Opportunity Employer:

VistaPrint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.