HR Operations Specialist - Kyiv, remote

Our Team

We are looking for a detail-oriented and people-centric HR Operations Specialist to support our Ukraine team. This role combines HR operations with employee experience initiatives. You will manage day-to-day HR processes and data, support employees across the HR lifecycle, and contribute to building a supportive and engaging workplace environment in close collaboration with senior HR colleagues.

What You Will Do

HR Operations & Systems

• Maintain and manage employee data in the HR Information System (HRIS), ensuring accuracy and consistency
• Prepare regular HR reports and support basic data analysis for internal stakeholders
• Coordinate with the payroll team on salary, bonus, allowance, and contractor payments
• Manage HR documentation and data changes related to employees and contractors
• Support updates and implementation of HR policies and internal guidelines for Ukraine

Employee Experience

• Support onboarding processes, including HRIS setup, documentation, and equipment coordination
• Act as a point of contact for employee HR-related questions and provide guidance on standard cases
• Support employee benefits programs, including the English language learning initiative
• Plan and coordinate team events, engagement initiatives, and cultural activities
• Ensure timely communication of HR updates and initiatives to the Ukraine team
• Coordinate ordering of merchandise and employee gifts
  
  

Your Qualifications

At VistaPrint, we are striving to hire individuals that add new ideas and perspectives to our teams and enhance our culture. No matter your background or work experience, we strongly encourage you to apply—even if you feel that you don’t meet the exact requirements or have the same qualifications. You might be a great candidate for this or other opportunities. 

• 1–2 years of experience in HR operations, HR administration, or a related role
• Understanding of HR documentation and administrative processes
• Proficiency in Google Workspace (Docs, Sheets, Slides, Drive)
• Upper-intermediate English (written and spoken)

Nice to Have

• Experience working with an HRIS
• Familiarity with employment compliance and documentation in Ukraine
• Experience with vendor coordination and event logistics
  
  

Why You'll Love Working Here

There is a lot to love about working at VistaPrint. We are an award winning Remote-First company. We’re an inclusive community. We’re growing (which means you can too). And to help orient us all in the same direction, we have our Vista Behaviors which exemplify the behavioral attributes that make us a culturally strong and high-performing team. 

About Us

VistaPrint is the design and marketing partner to millions of small businesses around the world. For over 20 years we’ve been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. Together, VistaCreate, 99designs by Vista and VistaPrint represent a full-service design, digital and print solution, elevating small businesses’ presence in physical and digital spaces and powering them to achieve success. VistaPrint is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Commitment to Diversity, Equity, & Inclusion

VistaPrint exists to help our customers live their dreams. Each dream is unique – and the VistaPrint team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea. 

Equal Opportunity Employer

VistaPrint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.