Procurement Specialist

Vista has made the 2024 AFR Top 10 Best Places to Work for the 3rd year in a row!
 

Who is Vista?

As an e-commerce powerhouse, Vista ANZS is a dynamic organization that maintains an exciting, entrepreneurial culture. With founder Robert Keane’s as CEO, we’ve renewed our focus on empowering and helping small businesses. We thrive on providing opportunities for exploration, collaboration, innovation and growth – for both our customers and our team. 

Vista Mission: To become the marketing and design partner for small business.

Our Manufacturing teams prototype our products and ensure that what we produce is nothing short of world-class. Whether you prefer mechanics or electronics, our production floors offer some of the most advanced technology in modern manufacturing. Within this innovative environment where teamwork and diverse thinking helps us solve exciting problems, our manufacturing teams are a great place to take your career to the next level.

About the role

We are currently seeking for a Procurement Coordinator to join our Supply Chain team based at our manufacturing site located in Derrimut (West of Melbourne).  The main purpose of the role will be to coordinate directly with suppliers on procurement and management of raw materials. Actively source and analyse cost effective materials of current and new products, investigating variances, vendor liaison, material maintenance in SAP, cost analysis, sourcing vendors, WM, to ensure production does not stop due to supply chain constraints. 

Reporting to the Supply Chain Manager, your responsibilities will include:

• Engagement with a variety of suppliers to ensure appropriate stock management to fulfill demand, review supplier invoices to ensure accuracy, and receipt goods in a timely manner. 

• Maintain strict control over inventory levels to meet all demand and to achieve company deliverables

• Establish and maintain supplier relationships, responding to requests and managing the logistics of freight/shipping as required.

• Maintaining the live Shipping Schedule for complete visibility and transparency to multiple stakeholders within the business.

• Timely management of all purchasing requests to enable traceable, and measurable performance outcomes.

• Perform inventory inspections and reorder supplies/stock as necessary, monitoring expenditure, facilitating initiatives to prevent surplus and preventable costs.

• Validate invoices to Purchase Orders (POs), ensuring reconciliation activities are effective, action any anomalies with urgency through to resolution. 

• Procurement Reporting for monthly submission to Finance

• WM, cross functional support in WM/Logistics/Supply Chain.

Key Skills and Experience for the role:  

• Minimum 3 years of experience in Procurement.

• Experience in using ERP systems.

• Experience using SAP system

• Experience with inventory forecasting and projection reporting

• Proven experience managing multiple priorities and the ability to pivot with ease as required

• Bachelor's Degree in Business, Logistics, or a related field would be an advantage.

• Proven experience liaising with multiple stakeholders within a large organization, including both internal and external stakeholders.

• Experience in a fast paced and complex environment.

• Excellent Microsoft Excel Skills

Key Attributes and Additional Requirements 

• Excellent organizational and problem-solving skills

• Collaborate across internal and external stakeholders 

• Live and breathe Vista Values and Behaviours 

• Ability to clearly communicate and influence ideas 

• Experience with lean methods

• Strong drive for results

OHS Responsibilities:

• Adhere to all OHS policies and procedures

• Take reasonable care of themselves and others who may be affected by their actions

• Report all hazards, accidents and incidents immediately to respective leaders and Safety Specialists

• Ensure that personal protective clothing and equipment is worn and used to perform the job safely

Some of our Perks:

• Paid Parental Leave

• An inclusive way of working through our Vista Behaviours

• An entrepreneurial culture 

• Holistic 24/7 Wellbeing support for you and your family

• Onsite Physio Program

• Paid well-being days leaves 

• Birthday leave

• Purchased leave

• Partnered with LinkedIn learning as LMS partner

We’re an inclusive community.

We believe in the unique contributions of everyone within a diverse, global organisation. We work together to empower each other, creating a space in which each of us can spark our next great idea.

We’re growing. That means you can too.

We’re becoming the expert design and marketing partner to small businesses. We’re passionate about what we want to achieve, so we leverage our growth to support your ambitions and help you achieve your career goals.

Equal Opportunity Employer

Vista, a Cimpress company, is an Equal Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.