Workplace Representative Admin (Spain)

Who We Are:

Vista’s CFO Organization empowers teams to focus on their domain and serve customers. Clear guardrails pave the way for strong engagement and efficiency in our lines of business, regional operations and central functions. Team members work cross-functionally, impacting every area of the company – from human resources, communications and real estate to finance, controllership and legal services. The CFO team makes critical capabilities accessible, delivering services and information that every employee needs to succeed in their role. 

Positioning ourselves centrally and globally, we offer opportunities to scale processes and ideas, facilitate feedback loops across Vista’s organizations and build a team of world-class talent, with specialized skill sets.

We are currently seeking a qualified candidate for a short-term contract, lasting a couple of months, to join our team. This is a great opportunity for someone looking to contribute their skills on a temporary basis and make an immediate impact.

What You Will Do: 

• Greet and assist team members/ visitors/vendors on site
• Shipping management (national and international)
• Security Management (build access badge, weekly tracing of all visitor badges, internal badge audit, etc)
• Monthly/Weekly food and beverage, fruit, office supplies, coffee
• Manage desk reservations system (iOffice) and process in the Collaboration Centre
• Response to team members requests in support of making their day productive and great experience
• Assist all the team members with the booking process
• Manage company´s bike/car bookings
• Support team event organization in the Collaboration Centre: booking spaces, material purchase, arrange set ups, catering
• Support in Health and Safety tasks
• Contribute to ensure best practices of H&S and sustainability in the Collaboration center
• Onboard people and visitor on topics related to the physical space

Your Qualifications: 

At Vista, we value the experiences that individual team members add to our culture. Please don't hesitate to apply even if you don't meet the exact qualifications, we look forward to learning more about you!

• 2 years experience in a similar position or customer-face position
• Fluent in English and Spanish (Catalan is a plus)
• Excellent customer service and people skills and ability to communicate effectively in written format and oral presentations
• Strong computer skills- MS Office package
• Highly motivated self-starter able to work with minimum supervision

Nice to Have: 

• High attention to detail
• Proactive, motivated, and good team player
• Ability to work independently and be creative

Why You'll Love Working Here:

Being at Vista means that you don’t see work as just a building, a desk or a manufacturing floor. You see it as a chance to take a step forward in your career journey – and your life. We strive to give you everything you need to learn, grow, and succeed. Through innovation, collaboration, and perpetual exposure to what’s next, we’re always pushing boundaries and broadening our horizons. We embrace the chance to operate outside of our comfort zone to discover what we’re capable of. Some might call that a challenge; we just call it another great day at work.

Vista has received numerous recognitions including a perfect score of 100 on the Human Rights Campaign Foundation’s 2021 Corporate Equality Index (CEI) naming us a Best Places to Work for LGBTQ Equality. We also earned a place as one of the best remote-first workplaces in the U.S. and on the Boston Best Places to Work list from Built In. In addition, Vista’s CEO, Robert Keane, was recently honored with Comparably’s Best CEOs award, listing him among the top CEOs according to employees. 

About Us:

As an e-commerce powerhouse, Vista is the design and marketing partner to millions of small businesses around the world. For over 20 years we’ve been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. VistaCreate, 99designs by Vista and VistaPrint, all under the parent brand Vista, represent a full-service design, digital and print solution, elevating small businesses’ presence in physical and digital spaces and powering them to achieve success. Vista is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.

Equal Opportunity Employer:

Vista, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires.